Respect for Human Rights
Human Rights Initiatives
Our Compliance Codes of Conduct sets forth our commitment to always maintain safe and healthy workplaces, prohibit discriminatory conduct of any kind owing to nationality, race, ethnic group, belief, religion, and freedom from harassment including sexual and maternity harassment. We ensure that all our employees are aware of the Codes and implement the Codes throughout our businesses.
Guided by our Human Rights Policy below, we will continue to promote our human rights initiatives.
transcosmos Human Rights Policy
“people & technology” is the origin of our business, in other words, “people” have been an integral part of our business since our foundation. Under the transcosmos Fundamental Sustainability Policy, we also aim to enrich lives and happiness - the well-being of all our stakeholders through our business activities.
Based on the philosophy above, we hereby declare our commitment to respecting human rights of all our stakeholders in everything we do in all areas of our business.
1. Upholding and Respecting International Human Rights Standards
We uphold the International Bill of Human Rights (the Universal Declaration of Human Rights and the International Covenants on Human Rights) - the international norm of human rights - the United Nations Guiding Principles on Business and Human Rights, as well as the ILO Declaration on Fundamental Principles and Rights at Work and the OECD Guidelines for Multinational Enterprises that stipulate fundamental rights of workers.
Supporting the United Nations Convention on the Rights of the Child and Child Rights and Business Principles that define fundamental principles of children’s rights, we respect children’s rights including their rights to be free from child labor.
We comply with applicable local, national and international laws and regulations in countries and regions where we operate. When national or regional laws conflict with internationally recognized human rights, we seek ways to honor the principles of internationally recognized human rights.
2. Scope of our Human Rights Policy
transcosmos Human Rights Policy applies to all our business activities, officers and employees around the world. Also, we encourage all our suppliers and stakeholders to value our Human Rights Policy, and engage in initiatives to promote respect for human rights.
3. Our Framework for Promoting Human Rights
At transcosmos, our Board of Directors is committed to the Human Rights Policy, and is responsible for the oversight of human rights risk management, decision-making on important human rights issues, and for monitoring the progress of human rights initiatives as well as compliance with the Human Rights Policy.
4. Identifying Human Rights Challenges
We respect the diversity of people in every country and region where we operate. Therefore, we prohibit all forms of human rights violations including discrimination on the basis of nationality, race, ethnic group, belief, religion, gender, age, sexual orientation, gender identity, disability, etc., all types of harassment including sexual harassment and maternity harassment β harassment against women due to pregnancy, childbirth, and taking childcare leave β as well as forced labor. We also recognize the importance of freedom of expression and privacy, and pay close attention to protect such rights.
We maintain a continuous dialogue with our stakeholders including third party experts, our employees, suppliers and communities to identify and address human rights challenge specific to each party.
5. Human Rights Due Diligence
We undertake human rights due diligence on an ongoing basis based on our Human Rights Policy to identify, prevent and mitigate adverse human rights impact associated with our business activities.
6. Access to Remedy
transcosmos offers remedy mechanisms including hotlines. In situations where our corporate activities may have caused an adverse human rights impact, we will take appropriate remedial action for affected persons and/or organizations.
7. Education and Training
We provide our officers and employees with human rights education and training to promote their understanding of our Human Rights Policy and to ensure all our people put our Human Rights Policy into practice throughout business activities.
8. Reporting
We report our initiatives to promote respect for human rights and their progress through various reporting documents, our corporate website and other channels.
Date of Enactment: July 1, 2023
Takeshi Kamiya
Representative Director, Co-president
transcosmos inc.
Human Rights Promotion Framework
At transcosmos, the transcosmos SDGs Committee plans, deliberates and decides sustainability-related initiatives in line with our Fundamental Sustainability Policy.
The transcosmos SDGs Committee plans human rights action policies and key initiatives, and gives directions to the Human Rights Promotion Committee, which consists of managers of related departments to draft policies and initiatives based on the plans. After receiving proposals from the Human Rights Promotion Committee, the transcosmos SDGs Committee deliberates the proposals and makes final decisions on the policies and key initiatives. The Human Rights Promotion Office and each department execute the initiatives in line with the policies set by the transcosmos SDGs Committee.
| Meetings & Structure | Roles & Responsibilities |
|---|---|
| Human Rights Promotion Committee | Chaired by the manager of Legal & Compliance Division, the Human Rights Promotion Committee discusses and submits proposals on human rights action policies and key initiatives based on draft plans developed by the transcosmos SDGs Committee. |
| Human Rights Promotion Office | The Human Rights Promotion Office discusses specific measures and processes of human rights action policies and key initiatives based on the proposals submitted by the Human Rights Promotion Office, and executes the initiatives with human rights-related departments and members in charge of human rights in each business department. |
| Human Rights-related Departments | Each department shares its human rights-related challenges and action plans with the Human Rights Promotion Office, and executes human rights initiatives relevant to each department. |
| Members in charge of human rights in each business department | Each department under Sales, Service, Global and Corporate Headquarters organizations has members responsible for human rights initiatives, and they carry out and lead initiatives discussed and decided by the transcosmos SDGs Committee. |
Fundamental Sustainability Policy_Sustainability Promotion Framework
Human Rights Training & Awareness Campaigns
Compliance Training
We provide an annual Compliance Training program to all officers and employees. The topic includes information security, anti-harassment, human rights and anti-discrimination.
In addition, we are making continued efforts in raising compliance awareness by distributing a monthly compliance magazine, etc.
Risk Management Training
We run an annual Risk Management training program for employees in managerial positions on topics related to compliance and risk management.
LGBTQ Training
We offer training programs on LGBTQ/SOGIE for all employees. The purpose of the program is to help employees learn and comprehend the basic knowledge of, and the current social attitudes towards LGBTQ, and personally commit to creating a harassment-free workplace.
